Welcome to the onboarding manual for our data collection tool, which allows you to collect all necessary data to accurately calculate your company's and product portfolio's environmental and carbon impact.
This article will guide you through how the Facilities section works.
What is this section about?
The Facilities section lists all the locations involved in your operations — every departure and arrival location from your purchase orders, and every departure location from your sales orders — that require facility-specific activity data. For each facility you record what happens at that location: the energy and resources it consumes, the waste it generates, and the goods, services, and logistics packaging associated with it.
Why do we need this information?
A facility's activity data captures the operational footprint that sits alongside your products' footprint — electricity, heat, water, refrigerants, waste, and so on. Recording it per facility lets the platform attribute these impacts to the right location and roll them up into your overall footprint.
The Facilities overview
The overview lists every facility with its name, location, and category, and shows the status of each type of activity data as a simple On / Off indicator (a dash means it hasn't been set with an address). The Type column records the facility's role and ownership — for example, Office+Production (owned or operated), Production (owned or operated), Franchise store (not operated), or Retail (not operated) — which determines how its data is treated and properly allocated following the GHG Protocol.
A summary at the top right shows Total, Complete, and Incomplete counts for the selected view, and the Status column flags each facility as Complete or Incomplete. You can narrow the list by year and include facilities unrelated to the selected year. Use + Add to create a facility manually, the Actions menu to edit a single facility, and Export to download the current data. Keep in mind that creating a new Facility or changing the name will generate a new Facility ID, which needs to be matched to an Order ID. Otherwise, it will not have an allocated year and will be out of scope.
Uploading information
You can fill in facility data in bulk. The Upload and Template menus both open the same set of data types, so you download the template you need, fill it in (or export a matching file from your own systems), and upload it back. Each template links its rows to a facility through the Facility name column.
There are five templates, one per data type:
Facilities — The facilities themselves: name, address, category, and type, plus whether each one is published. A reference tab lists the allowed facility types to choose from. We advise starting here, as the other templates reference these facilities by name. Here is the template.
Utilities — Energy and resources consumed at a facility over a period: electricity, heat, water, and refrigerants. Each line has a start and end date (reported period), a dataset, a quantity and unit, and whether the capital is owned. Reference tabs list the available electricity, heat, water, and cooling (refrigerant) datasets you can select. Here is the template.
Goods & services — Goods and services associated with a facility, each with a quantity and unit, a flag for whether it is a capital good, and its GHG scope and subscope. Here is the template.
Residual waste — Waste streams generated at a facility, each with a quantity and unit. Here is the template.
Logistics packaging — Packaging used in logistics at a facility, recorded by material name and mass in kilograms, with optional supplier name and address. Here is the template.
You can also add the utilities and other inputs manually in each facility's details page, which is easier when data is not that complex.
FAQ
What does On / Off mean in the activity columns?
On means data has been provided for that activity at the facility, Off means it has been explicitly switched off, and a dash (-) means the address hasn't been set yet. As with usage data, leaving an activity unset keeps the facility incomplete.
Why does the Type matter?
The facility type records the facility's role and whether it is owned or operated by your company. This affects how its activity data is allocated in your footprint, so make sure each facility's type is set correctly.
Which template should I fill in first?
Start with the Facilities template, since it defines the facilities that all the other templates reference by name. Once your facilities exist, you can upload their utilities, goods & services, residual waste, and logistics packaging data.