Facilities are the physical locations where your company and its supply chain operate — your own factories, offices, warehouses, supplier production sites, and distribution centers. Root needs to know about each facility so it can calculate the environmental impact of the energy, water, waste, and other resources consumed at those locations.

The Details section is where you define and manage the basic information about each facility.

Facilities are created automatically when you upload purchase orders or sales orders. Root extracts the unique facility names from your order data and creates a facility record for each one. You can also create facilities manually.

Once a facility exists, you enrich it with details — its address, type, and category — and then record what resources it uses in the other facility sections (Utilities, Goods & Services, etc.).

Each facility has the following information:

The name of the facility as it appears in your data. This is set when the facility is created (from your upload or manually).

The physical address of the facility. Root uses this address to:

A valid address is required for the facility to be considered complete.

The facility type determines how emissions are allocated across GHG scopes:

Setting the correct type is important because it affects both the emission factors used and the GHG scope assignment.

An optional label you can use to organize your facilities (e.g. "Production," "Office," "Warehouse"). Categories are for your own reference and do not affect calculations.

A facility is considered complete for a given year when:

1. The type is set (not left as "unknown").

2. A valid address is provided.

3. All utility types are either recorded with data or explicitly marked as "not used" for that year.

If any of these conditions are not met, the facility shows as "incomplete."

Not every facility uses every type of resource. For example, a small office might not use refrigerants, or a supplier site might not generate residual waste.

For each utility type (electricity, water, heat, refrigerants, residual waste, consumables, packaging, goods & services), you can mark it as "not used" for a specific year. This tells Root that the absence of data is intentional, and the facility can still be considered complete.

You can mark utilities as not used individually or in bulk across multiple facilities.

When you set or update a facility's address, Root automatically determines the geographic region and assigns the appropriate emission factors:

If the address changes, the emission factors are updated accordingly for all utility contracts at that facility.

Facilities are linked to your data through purchase and sales orders. You can view how many orders reference a facility in the Relations section. A facility can only be deleted if it has no order references.

You can publish a facility to share its data externally (e.g. with auditors or partners). Published facilities receive a unique link. You can unpublish at any time to revoke access.

A facility cannot be published without a valid address.